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AS9100 Supplier Terms & Conditions Agreement -- Alabama Specialty Products, Inc.

As an aerospace supplier to Alabama Specialty Products, Inc. (ALSPI), is understood that with the acceptance of our purchase order, your organization (hereafter referred to as “External Provider”) agrees to meet the following AS9100 requirements in addition to ALSPI General Terms and Conditions of Purchase. These AS9100 requirements are applicable whenever ALSPI Purchase Orders have a “CRITICAL ITEM” present on any line of the associated Purchase Order or contains some similar aerospace AS9100 reference.

These requirements are considered to be the Terms and Conditions to all Aviation, Space, & Defense, known as aerospace, related purchases.


Quality Management System

The External Provider, including their sub-tier supplier, must have implemented a Quality Management System (QMS). ALSPI reserves the right to review and approve the External Provider’s Quality Management System.

Customer Directed sources must operate in accordance with approved specifications and standards, as dictated and controlled by the customer in question. The Vendor shall maintain the proper identification and revision status of specifications, drawings, process requirements, inspection/verification instructions and all other relevant technical data.

Point of Contact

Unless otherwise specified, the ALSPI purchasing personnel which issues a purchase order may be considered the primary point of contact (POC) for all required communication.

Any communication to ALSPI should be made to the POC on the Purchase Order whenever the fulfillment of these Terms & Conditions is compromised. When communication is carried out verbally or through other informal means, it must be followed by an electronic format, for example email, otherwise it will be deemed as unknown to either party.

Certification of Conformance

Requirements for certifications of conformance (CofC) shall be specified on individual purchase orders. All required CofC’s shall be made available at or before the time of delivery. The certification shall contain the signature of the Quality Representative or authorized personnel of the certifying company, as well as the date. Each lot in the shipment must be segregated and identified to include the quantity and an identifier on each CofC in order to maintain lot traceability.

CofC’s may be supplied with the shipment or emailed to the appropriate ALSPI POC.


If material is procured through a distributor, the distributor must provide a CofC confirming there is no traceability loss from all intermediaries back to the source. All product shipped on each line item of each PO must be from a single traceable lot (i.e., Lot, Heat Batch, etc.) of raw material or external process.

Split or Multiple material lots must be approved by ALSPI prior to shipping. If a line item is to be split, the physical material must be adequately segregated and identified to the specific lot. Traceability to each individual lot of material must be maintained.

Test Specimen

ALSPI reserves the right to approve or specify any designs, tests, inspection plans, verifications, use of statistical techniques for product acceptance, and any applicable critical items including key characteristics. ALSPI reserves the right to designate requirements for test specimens for design approval, inspection/verification, investigation, or auditing (where applicable).

Likewise, any statistical techniques used for inspection sampling must be pre-approved, such as sample inspection.

Nonconforming Product (Output)

External Provider shall notify ALSPI of non-conforming product within 24 hours of discovery of such nonconformity, regardless of whether it would be prior, during, or after receipt of the product.

ALSPI does not grant disposition authority for non-conforming product and no known non-conforming product shall be shipped to us without our written authorization. Instead, the contracted External Provider shall obtain ALSPI approval for non-conforming product disposition.

ALSPI must approve any nonconforming material or product that deviates from purchase order requirements before it is dispositioned at “use-as-is” and shipped to ALSPI’s facility.

Notification of Changes

ALSPI requests to be notified of any relevant changes to processes, products, or services, including changes to your sub-tier suppliers or location of manufacture.
Suppliers of special processes (passivation, anodizing, etc.) must notify ALSPI immediately of any changes in their quality system certification, registration, or accreditation status.

Contact ALSPI immediately with any interruptions in supply or late delivery.

Flow Down to Sub-Tier Suppliers

ALSPI does not allow its External Providers to subcontract any product or process to a sub-tier supplier without prior written consent from ALSPI. If a subcontractor is required, notification must be provided to ALSPI in writing or email, stating the service to be provided and subcontractor(s) to be used.

All requirements of the original purchase order shall flow down to all sub-tier suppliers along the supply chain. To ensure requirements are met. Suppliers shall apply appropriate controls to direct and sub-tier suppliers.

Supplier Corrective Actions Request (SCARs)

Corrective Actions flowed to the External Provider shall be completed and returned in a timely manner. External Provider is required to flow down corrective action requirements to sub-tier supplier when applicable and when it is determined the sub-tier supplier is responsible for or involved in the non-conformity.

Incoming/Receiving Inspection

ALSPI will perform incoming/receiving inspection to ensure the purchased product meets all quality requirements specified at purchasing. These requirements may include:

Verification of all kinds of Certificate of Conformity, e.g.: service, material used, etc.

Products are inspected to ensure they meet requirements (dimensions, etc.) and the results are recorded when appropriate.

All special processes (plating, heat treat, etc.) where the compliance cannot be verified by ALSPI, will be inspected, and will require Certificate of Conformity or applicable certification documents.

Document/Record Retention

External Provider shall retain all Records including disposition requirements associated with the Purchase Order as required by contract for a minimum period of 10 years and the records to be deliverable to the ALSPI Buyer of Record within 48 hours after request.

Right of Access

External Providers shall allow ALSPI representatives, ALSPI customers, and regulatory agencies the right of entry into applicable supplier’s facilities in order to determine and verify product, process, records, personnel, material, procedures and/or systems. Access to supplier’s applicable documentation shall also be provided.

Conflict Mineral Policy

External Provider should maintain reasonable due diligence with their supply chains to assure that “conflict minerals” as defined by the Consumer Protection Act of 2010 and the Dodd-Frank Wall Street Reform (i.e.: gold, tantalum, tin, and tungsten) are being sourced from.

Mines and smelters out the “Conflict Region” (i.e.: the Democratic Republic of the Congo and surrounding countries)

Mines and smelters which have been certified by an independent third party as “Conflict-free.”

Counterfeit Product Avoidance and Mitigation

External Provider shall plan, implement, and control their process for the prevention of counterfeit or suspect counterfeit parts from use or inclusion into the product in accordance with AS6174, or within AS9100/AS9110/AS9120 clause 8.1.4 (Prevention of Counterfeit Parts) or other standard as appropriate to the nature of their business.

Foreign Object Detection

External Provider shall maintain an FOD prevention Program. FOD program shall include the review of manufacturing processes that identify and eliminate FOD entrapment areas through which foreign objects can migrate. Seller shall ensure work is accomplished in a manner to prevent FOD in deliverable items.

External Provider shall maintain work areas in a manner sufficient to preclude the risk of FOD incidents. External Provider shall investigate each FOD incident and ensure elimination of its root cause.

Supplier Performance Monitoring

ALSPI will monitor all External Providers performance by evaluating On-Time Delivery rate and Product Quality Defect rate. When either one of these metrics are at risk of being met by the External Provider, contact your ALSPI POC to negotiate a revised due date.

If and when other metrics may be applied as necessary, these will be communicated through individual purchase orders or email when needed.


  Alabama Specialty Products, Inc.
152 Metal Samples Road • P.O. Box 8
Munford, AL 36268
Phone: (256) 358-5200
Fax: (256) 358-4515
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